Driver Settlement Module


NOVA is a powerful tool for making sure that your drivers and agents get paid promptly and accurately. With NOVA you have the flexibility to customize settlements for each driver/agent or a group. This means that you can take advantage of opportunities to negotiate better deals.

NOVA gives you the ability to pay your drivers:

  • by Mile
  • as a Percentage of Revenue
  • Flat Rate per Trip.

Break tables allow you to scale your payments so that short, or low revenue trips can be paid at one rate and longer high revenue trips can be paid at a different rate.

NOVA can tell the difference between freight and accessorial revenues. This means that you can compensate drivers for work they perform, such as loading and unloading, and not pay them for work you perform, such as permit fees or insurance surcharges.

The NOVA settlement system gets its inputs from the freight bill-A/R file or the trip control-dispatch file. Drivers can be paid for work accomplished up to your payroll cut-off date, or the system can be configured to only pay for trips that are completed, including all paperwork and logs. This gives you flexibility in determining the best way to handle your driver relations.

All NOVA payment data is placed in a driver settlement file. Inquiry and maintenance programs allow you to display what a driver has been paid, what is due for payment, and to manually add, delete, or modify payments. The system can generate either weekly or monthly deductions for workman’s compensation or other insurance programs. Deductions for advances, repairs, permits, or other purposes can be added to the file as needed.

All entries in the settlement file can have three statuses, which are controlled by you:
  • Release: Item will be paid (or deducted) from the next payment cycle.
  • Hold: Item will not be paid until released. An item may be held for any reason you require, such as incomplete paperwork, missing logs, or potential claims.
  • Wait: Item is available to be paid, but not until the freight bill is paid. On every pay cycle, the program checks the freight bill to see if it has been paid. If it has, the driver gets paid. If not, the item remains in a wait status. This is usually used for paying drivers their share of detention time, or other customs charges which may be disputed.

The NOVA settlement system prepares a detailed report for your drivers so they understand exactly what they are being paid for, and what is being held and needs action on their part.

The settlement system can pass the payment data into the NOVA payroll system for company employees, or into the NOVA accounts payable system for owner-operators and contract drivers. You control this at the driver level, and both methods of payment can be used at the same time. This gives you the maximum flexibility in planning your staffing requirements.

Because there are so many ways that companies use to pay drivers, Aurora Software is prepared to custom program driver settlement programs to meet the special needs of its customers.

Call us today and see how Aurora Software, Inc. can work for you!

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