Trans*Eaz Intermodal Dispatch

Trans*Eaz Intermodal is a complete and integrated set of software modules developed specifically for the Intermodal drayage industry. Each module offers the control and flexibility to properly manage the information throughout your company. Trans*Eaz will streamline the daily activity in each department and enable you to focus on critical issues in operations and accounting.

We designed Trans*Eaz in a user-friendly manner. Timely and accurate information will assist your staff in each business decision. Trans*Eaz will maximize your utilization of equipment and drivers, improve cash flow, eliminate duplication and increase the productivity of your team.

Features

• Real time update to the database
• Extensive editing and validation of data entry
• Tested and proven by more than 200 trucking companies
• Multi-location and multi-company
• Up-to-date documentation for each software module
• Security and permission levels established by user
• ODBC compliant for use with Crystal Reports, Excel, etc.
• Gateways to relational database management systems
• Concurrent access to all software modules and database
• Interactive instructions for all data entry
• Easy to learn and use
• Integrated TransDoc imaging software
• Internet access to Trans*Eaz and Trans*Doc database

Features

This module is designed to enter each order when received by fax, phone or EDI. A dispatcher or customer service representative enters the origin and destination points, container and chassis number, yard or pier, pickup/booking number, bill to party, pieces, description and weight. Shipment status updates control equipment tracking, pier diem and detention charges and driver payroll.

• Credit check during order entry
• Integrates to billing, rating, accounts receivable and driver settlement module
• Interchange agreement monitors pier diem and detention charges
• Third party accessorial billing
• PC Miler interface
• Satellite communication interface ex: Qualcomm, Aether, etc.

Freight Billing & Automatic Rating

The freight billing process generally starts when the driver returns all paperwork for each shipment. All information for billing and rating is updated from the dispatch module. A customizable control table for billing and rating allows for the control over each data entry field. Prompts are set as optional, required or no entry at all. This enhances the speed of bill entry by eliminating unnecessary keystrokes. The Trans*Eaz database for customers, tariffs, accessorial fees and account messages is set up to ensure the accuracy of each bill. Processing freight bills correctly the first time improves cash flow and eliminates duplicate work. The freight bill is the accounts receivable record simplifying corrections and processing of new accounts.

Features

• Real time single screen date entry
• Tracing by pro number, bill of lading, equipment number, shipper, consignee and bill to name or account ID
• 99 additional alphanumeric trace fields
• Add new accounts during bill entry
• Automatic accessorial fees by shipper, consignee and bill to
• Display message/instruction by customer at bill entry
• Print message/instruction by customer on delivery receipt and /or freight bill
• Rating by pallet, mile, CWT, piece, commodity and flat rate
• Integrated zip code and Haz Mat database
• Customer bill of lading template
• Alpha search of customer database from shipper, consignee and bill to field
• Each freight bill is the accounts receivable record simplifying all corrections
• Each freight bill is the accounts receivable record controlling the revenue for a new customer
• Rate quotes by customer, city-state, terminal location, zip code
• Fax rate quote letter to customer
• Credit check during freight bill entry
• Delivery performance report
• Freight bill audit report
• Combined receivable and payable report

Driver Settlements

The driver settlement module controls the process of paying company drivers and independent owner operators. The information required for driver payroll is updated from the intermodal dispatch and freight bill modules. Driver contracts are preset with the flexibility to customize settlements for each driver or group of drivers. Driver payment types include rate per mile or per hour, percent of revenue and flat rate per trip. In addition, accessorial revenue can also be split with the driver. Each driver receives a detailed settlement sheet with the check.

Owner operators receive checks and 1099’s through the Trans*Eaz accounts payable module. Company drivers are paid through the payroll with reductions to gross pay for local, state and federal taxes.

Features

• Three payment statuses

Release – the item will be paid or deducted from the next payment cycle

Hold – the item will be held without payment for reasons such as missing paperwork or logs, claims, etc…

Wait – this status mark the item available for payment as long as the invoice is paid

• Consolidated statement for owner with multiple drivers
• Driver delivery performance report
• Pay different rate for loaded and empty miles
• Customer defined payment and deduction codes
• Driver revenue analysis report

Accounting Modules

Aurora Software has developed and supports a complete financial management software system for payroll, accounts receivable, accounts payable and general ledger. The accounting modules are fully integrated to the operations module.

Accounts Receivable

The accounts receivable module analyses customer revenue and controls the credit and collection efforts. Cash receipts are posted by freight bill number, statement and bill-to customer. The cash entry screen is flexible and quickly processes miscellaneous cash, adjustments and over/under payments. Complete revenue analyses reports are available by customer, lane, tariff and terminal.

Features

• Daily, weekly, monthly and year-to-date revenue report
• Inbound/outbound lane and cost analysis
• Laser jet printing with company template for all documents ex: DR’s, freight bill, etc…
• TransDoc collates supporting documentation for each freight bill/invoice
• Statement print (daily, weekly or monthly) optional by customer
• Summary or detailed aging reports by customer, terminal, salesman, new accounts
• Online aging of individual customer accounts (saves printing)
• Payment history inquiry
• Complete credit and collection tools
• Controls credit limit
• Credit call back report by date range and collector
• Exceed credit limit report
• Print past due freight bills
• Post cash receipts by pro number, invoice or bill to
• Write off invoices with small balances
• Inquire on cash receipt by check number
• Interstate and intrastate revenue report
• Tariff revenue report
• Detailed customer revenue analysis reports

Accounts Payable

The accounts payable module will manage the information required to plan all cash disbursements. This includes payables for vendor invoices, owner operators, brokers, claimants and agents.

Features

• Interfaces to operations for driver settlements
• Summary or detailed cash requirement report
• Online vendor inquiry
• Recurring payments
• Flexible payment parameters by vendor, due date, dollar limit and invoice
• Check reconciliation
• Manual check
• Void check
• 1099 reporting
• Vendor analysis report
• Summary or detailed aging report
• Check register report

Payroll

The payroll module is designed to pay company drivers, hour and salaried employees. If required a separate management payroll is available.

Features

• Earnings may be taxable (W2) or nontaxable (1099)
• Retirement plans include 401k, Keogh and cafeteria
• Computes earned income credit
• MTD,QTD and YTD earnings and tax report
• Worker’s compensation report

General Ledger

Features

• Multiple companies
• Complete financial reporting by division, department, location and company
• Consolidated financials
• Budget and variance report
• Recurring journal entries
• Journal entry detail from all Trans*Eaz modules
• Custom chart of accounts
• Post to current month with prior months open
• Annual comparison financial report
• Prior period adjustments

Sales Analysis

The sales module creates an annual summary for shipper, consignee, bill to, interline, terminal, lane, zip code, state and salesman. Within the annual summary the information is separated by accounting period. Totals include prepaid and collect shipments, pieces, weight and revenue.

Features

• Revenue ranking report
• Month and year-to-date comparisons
• Inactive account report
• Monthly ratios for volume increases or decreases
• Account profile inquiry summarizing claims, credit, recent shipments, quotes, year-to-date shipments, notes, sales activity
• National accounts